LJMU Research Publications Database

Introduction

Launched in February 2010, the University’s publication database provides a comprehensive listing of all major research publications produced by members of staff at LJMU. Our chosen system, Symplectic, holds details of research publications and other professional activities.

Log-on

Within the University, access to the system is via the web; login using your normal LJMU username password.

Access to the database from outside the University can be obtained using Internet Explorer via the Off-Campus Applications Service.

FAQ

  • I have just joined LJMU as a member of staff and want to use the system - what do I need to do?
  • How do I capture my research publications from my research conducted at a different institution?
  • Why has the system failed to automatically capture all my research publications?
  • How do I change my default name settings?
  • My subject area is not well covered by Web of Science, PubMed or ArXiv. How can I capture my publication details and enter them on the system?
  • My discipline uses its own international publication database - can I search this from the University system?
  • Why are citation counts missing from some of my journal articles?
  • Can I access the system from outside the University?
  • Where can I get assistance?


    I have just joined LJMU as a member of staff and want to use the system - what do I need to do?

    The system operates from the HR records of the University so new joiners are automatically added. You should be able to log on to the system using your regular username and password immediately.


    How do I capture my research publications from my research conducted at a different institution?

    You can reset your personal search criteria on the home page of the system to include the name of the former institution from which you published. Care is needed here to ensure that you do not return a large number of false positive results from other researchers with the same name (which will mean you will need to spend some time during the confirmation process de-selecting each). If you are not going to publish in the future from your former institution, once you have completed the search you can simply remove its name from the search terms in order to minimise the possibility of false positives being returned.


    Why has the system failed to automatically capture all my research publications?

    There are a number of possible reasons for this.
    First, the search terms may need to be changed or refined. Caution is advised here because of the possibility of capturing false information (settings can initially be tested on Web of Science). For example, your name may have changed, or you may have published using a variant of the standard University address.

    Second, the subject coverage of journals and conferences recorded by Web of Science, PubMed and ArXiv, whilst improving, is not comprehensive across all disciplines. Coverage is best in the life and physical sciences and less good in engineering, social sciences, arts and humanities.

    Third, despite the fact that the depth and scope of coverage of the online databases that the system searches is improving all the time, certain types of publication remain under-represented. This includes books, book chapters, reports, certain conference proceedings and performances etc. Such data can be added manually (e.g., all that is needed to enter details of a book is the ISBN – the system enters all the bibliographic data automatically) or uploaded from an existing database (e.g., EndNote).


    How do I change my default name settings?

    The system will initially set the search term for your name (e.g., Andrew J Young) as Surname Initials (e.g., Young AJ). If this is how you always author your publications then this can be left as it is. However, if you find that the initial search using this default name setting does not return as many publications as you expected, you can add additional name variants. You do this on your home page, under search settings. Thus using the example above, you could set both Young A and Young J as alternate default search terms. See the help guides (available on the system) for full details. The next time the system runs an automated search (which may be up to 2 weeks later) it will search using these revised terms.


    My subject area is not well covered by Web of Science, PubMed or ArXiv. How can I capture my publication details and enter them on the system?

    For some subjects, manual entry of publication information may be necessary. This is simple and straightforward and can be achieved by cutting and pasting details from your current CV. For books an ISBN is all that is needed. For book chapters, simply enter the ISBN and the title and page numbers of your chapter.

    If you already use a personal bibliographic system such as EndNote or BibTex you can upload these details to the University system.

    You may also be able to download a search from a specialist search engine (such as those managed by Engineering Village) in a format that can be uploaded onto the University system.


    My discipline uses its own international publication database - can I capture these publications from the University system?

    If you can download the results of a search for your publications from, for example, Compendex, in an appropriate format (e.g., EndNote or BibTex) you should be able to upload the search results onto the University system.


    Why are citation counts missing from some of my journal articles?

    Citation counts are only currently available for journal articles captured from Web of Science. Citation counts are not available for publications from PubMed and ArXiv or for those you have entered manually.


    Can I access the system from outside the University?

    Yes, connect to the off-campus application service, open Internet Explorer on the off-campus desktop and navigate to http://symplectic.ljmu.ac.uk

    Where can I get assistance or training?

    User guides (in pdf format) are available on the help page of the system (please use navigation button at the top of the system screen). If you cannot find the solution you want or want to enquire about training for yourself or your school, please contact SymplecticHelp@ljmu.ac.uk with your query.


Page last modified 26 June 2013.

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