General Guidance

Contingent workers are the designation in Staff Infobase for anyone who is not an LJMU employee but requires access to the buildings and/or temporary access to LJMU IT systems, for example agency workers, external examiners and consultants.

There is a new automated process to enable access now via a Staff Infobase workflow similar to that of a PAF.  There are several main changes to the process as a result of this automation:

  • All requests for contingent worker status will now require the director of school/service approval and Head of Operations approval within faculties. A contingent worker will not be able to access any systems or buildings until this approval is in place. This will ensure that directors are aware of the presence of contingent workers in their areas and the reasons for this.
  • The nominating employee will complete the request form by directly inputting the contingent worker details into Staff Infobase, which on submission will automatically be routed to the relevant Director (and then Head of Operations if a school or faculty request) for workflow approval. Once the request is approved it will forward to the HR Recruitment team for them to activate the access.

The guidance categories below will assist with any queries you have along the process or alternatively contact the relevant section in HR using the contact details at the bottom of the page.

Faq Items

Categories this guidance covers (Contingent Workers)

Categories this guidance does not cover

Submitting Contingent Worker Request

Timescales

Ending contingent worker access

Nominating employees' responsibilities and obligations

Expenses

Contact details