Policy updates

Three new Data Protection Policies have been approved by SMT. These are all relevant to LJMU staff, governors, subcontractos, apprentices, work placements and interns, students and academic patnerships

The Data Protection Officer has updated the Data Protection Policy.  This policy outlines how LJMU complies with its obligations under GDPR, what measures are in place and our commitment to protecting the personal data that we process. 

It explains the various data protection roles within the organisation including the GDPR Steering Group and the Data Protection Advisors Group (DPAG) and sets out the basic data protection principles under GDPR.

The new Personal Data Breach Policy replaces the previous policy and form.  It sets out how LJMU will deal with a PDB and how we will comply with our obligations under the General Data Protection Regulation (GDPR).

It contains a clear reporting mechanism, a risk matrix showing how the Data Protection Officer will assess the risk to the organisation and quick step flow chart guide for staff.

There is also a new online reporting form on the LJMU helpdesk so that it is easily accessible for staff.  The form helps with our recording obligations.  All breaches must be recorded even if they are not reportable to the ICO.

The Data Subject Rights Policy is a new policy relating to the rights of data subjects under the General Data Protection Regulation (GDPR).  This policy explains what rights data subjects have and how LJMU will deal with requests to exercise those rights.

It aims to help staff recognise a rights request and to ensure that such requests are dealt with in a timely manner.   It also includes new forms for each of the rights.  The rights don’t apply in all circumstances and these will be managed and dealt with by DP team. 

The new Digital Learning Policy has been approved by Academic Board and is now available in the Policy Centre. This policy replaces the previous Canvas Content Policy and is relevant to all LJMU staff, students and academic partnerships.

The Invigilation of Examinations Policy has been approved by Academic Board and is now available in the Policy Centre. This policy is relevant to all LJMU staff who invigilate and administrate examinations, Deans of Faculty and Directors of Schools. 

The Student Support Fund Policy and The John Lennon Imagine Awards Policy have been updated and are available in the Policy Centre. These policies are relevant to all LJMU staff and students. 

The policy relating to the Approval of Additional Teaching Venues, relevant to academic partnerships, has been updated and is available in the Policy Centre.

Click here to access the Policy Centre.

If you have any queries about policies, please email polices@ljmu.ac.uk