Financial Year-End

Important Dates and Actions Required

All Staff:

To ensure a timely and accurate account of the University’s Financial Statements for the year end (year end is 31^st July); we need your assistance in ensuring information is transacted on a timely basis.

It is important that you read this memo carefully and raise any queries you have as soon as possible with your Finance Manager.

KEY DATE	YEAR END PROCESS	ACTION REQUIRED /INFO ONLY
MON 18 JUL 5PM	Old PO’s cleanse deadline for 2021/22 All unrequired, open Purchase Orders (PO’s) should be requested for closure via the Finance Helpdesk, selecting Buying/Suppliers/i-buy Staff responsible for placing orders on Staff Infobase can access a report that will enable them to view all open orders. The report can be found under the LJMU Purchasing User responsibility in Staff Infobase, then selecting Launch Discoverer Viewer and using the report called JMU Open Purchase Orders.	ACTION
TUE 19 JUL 5PM	Cut off for July 2022 payroll changes including overtime. Any overtime not submitted by this date will be charged to 2022/23 budget	ACTION
TUE 26 JUL 4PM	All sales invoice and credit requisitions to be sent via Finance Helpdesk, selecting Accounts Receivable	ACTION
*WED 27 JUL*	Last BACS payments for 2021/22 will include all invoices that have been entered onto Staff Infobase that are due for payment up to the 31^st July 2022.	INFO
THU 28 JUL 4PM	All outstanding i-Expenses must be submitted and approved	ACTION
FRI 29 JUL 2PM	Goods Receipting Deadline for 2021/22 All items received by Friday 29^th July Purchase Orders must be goods receipted Receipts after this point will be charged to 2022/23 budgets	ACTION
WED 3 AUG	The first BACS for the 2022/23 financial year (excludes staff expenses)	INFO
WED 10 AUG	First BACS payments for staff expenses of 2022/23	INFO