Student Lifestyle and Health Survey Privacy Notice

Information you need to know

The Student Lifestyle and Health Survey is an annual institutional survey disseminated by academics in the School of Sport and Exercise Sciences, which is part of Liverpool John Moores University.

Liverpool John Moores University is the Data Controller.

Our Data Protection Officer can be contacted at DPO@ljmu.ac.uk

LJMU takes your privacy very seriously.  This privacy notice explains how we use your personal information and your rights regarding that information. We will always use your data as set out in the principles of the General Data Protection Regulation (GDPR) and all current Data Protection Legislation.  We are committed to being transparent about how we collect and use your data and to meeting our data protection obligations.

For information about how the wider university uses personal data please see the Privacy Notice section of our website.

What information are we collecting?

Via the Student Lifestyle and Health Survey, we invite you to provide data on your:

  • Student identification number.
  • Protected characteristics: Year of birth; Disability status; Religion; Ethnicity; Sex at birth; Gender identity; Trans, Sexual orientation; Marriage or civil partnership status, Care experienced status, Care responsibility.
  • Individual characteristics: Level of study; Entry route to university; School of study; Accommodation type during term time, UK/international status, home post code or country.
  • Mental health/wellbeing: General wellbeing; Depression; Stress; Anxiety, Sense of belonging, social connectedness, loneliness.
  • Financial wellbeing.
  • Health-related behaviour outcomes: smoking; vaping, diet, alcohol consumption, substance use; sleep; physical activity; sitting; university sports team and club participation, gym use, JMSU engagement.

Via other university data sets, we will collect data on your academic performance, continuation, progression, and completion.

What was the source of the personal data

Via the Student Lifestyle and Health Survey, we invite you to provide data on your:

  • Student identification number.
  • Protected characteristics: Year of birth; Disability status; Religion; Ethnicity; Sex at birth; Gender identity; Trans, Sexual orientation; Marriage or civil partnership status, Care experienced status, Care responsibility.
  • Individual characteristics: Level of study; Entry route to university; School of study; Accommodation type during term time, UK/international status, home post code or country.
  • Mental health/wellbeing: General wellbeing; Depression; Stress; Anxiety, Sense of belonging, social connectedness, loneliness.
  • Financial wellbeing.
  • Health-related behaviour outcomes: smoking; vaping, diet, alcohol consumption, substance use; sleep; physical activity; sitting; university sports team and club participation, gym use, JMSU engagement.

Via other university data sets, we will collect data on your academic performance, continuation, progression, and completion.

Why are we collecting your data, and what is the legal basis for this?

LJMU will collect personal data from you for several reasons and will at all times do so in compliance with the principles of the GDPR, and for one of the legal basis set out in Article 6 of the Regulation.

We are processing your data to explore predictors of the outcomes bulleted above. Knowledge of the predictors of these outcomes will enable the university to provide tailored actions and interventions to improve these outcomes and enhance the student experience.

Who has access to this data?

Your personal data will be used only by academic members of the Student Lifestyle and Health research project.

Examples of external parties we may lawfully share information with include:

  • Not applicable

How does the university protect your data?

The university takes Data Protection very seriously, and at all times your personal data will be handled in line with the university’s Information Security Policy.

All personal data held by the School of Sport and Exercise Sciences team is held in secure electronic systems.

For how long does the university keep your data?

In alignment with section I12 of the Research section of the Records Retention Schedule, the retention period will be completion of project + 10 years.

Your rights

As a data subject, you have a number of rights. You can:

  • access and obtain a copy of your data on request, this could be in a portable electronic format
  • require the university to change incorrect or incomplete data if you think that it is inaccurate or out of date
  • require the university to delete or stop processing your data, for example where the data is no longer necessary or legally required for the purposes of processing

As your personal data has been provided by consent, you have a right to withdraw that consent at any time.

If you would like to exercise any of these rights, please contact the Data Protection Officer DPO@ljmu.ac.uk

What if you do not provide data?

If you do not provide any data then you will not participate in the survey.

Transfers of data outside the UK

Generally, we do not send your personal data outside the UK. However, in some specific cases we may transfer the personal data we collect to countries outside the UK in order to perform our contract with you/or a contract with another organisation that requires your personal data i.e. a collaboration agreement with a university based outside of the UK.

Where we do this, we will ensure that your personal information is protected by way of an ‘adequacy regulation’ with the UK or by putting alternative appropriate measures in place to ensure that your personal information is treated by those third parties in a way that is consistent with and which respects the UK laws on data protection, for example model contractual clauses, data sharing/data processing agreement and binding corporate rules (where applicable).

Automated decision making

We will not make any decisions about you automatically using a computer, based on your personal data. All decisions affecting you will be taken by a human.

How to complain to the Information Commissioner’s Office?

You have the right to complain to The Information Commissioner if you believe that our processing of your personal data does not meet our data protection obligations.  The Information Commissioner can be contacted:

  • by post: Information Commissioners Office, Wycliffe House, Water Lane, Wilmslow, Cheshire, SK95AF.
  • by phone: 0303 123 1113.
  • by email: contact can be made by accessing the ICO website.